FAQ about RTP

This page is intended to answer as many questions about the Regional Touring Program (RTP) as possible. Please thoroughly read through all questions and answers before sending an inquiry to M-AAA staff. If you do not see your question addressed here, email us at rtp (at) maaa.org.

For Organizations

What kinds of entities are eligible to apply to M-AAA through the Regional Touring Program?
Funding for this program primarily comes from the National Endowment for the Arts (NEA) which allows M-AAA to underwrite projects presented by regional nonprofit 501(c)(3) organizations, governmental agencies, or tribal entities.

Are there restrictions in terms of size of organization funded?
No. Eligible applicants must be a resident of or be incorporated in the M-AAA region (Arkansas, Missouri, Nebraska, Oklahoma, and Texas).

Do applicants have to submit a Letter of Intent?
No, but draft application materials from organizations will be reviewed by staff if received at least twelve weeks prior to the project start date.

May an applicant submit multiple Regional Touring grant requests?
Yes, an organization may submit up to three Regional Touring Grant applications per fiscal year (July 1–June 30).

What kinds of projects are eligible for consideration through the Regional Touring Program?
Eligible projects consist of two parts: complementary educational activity and a feature presentation. Complementary educational activities can include, but is not limited to: exhibitions, lecture/demonstrations, master classes, residencies, workshops, and other creative approaches to engage the community in the feature presentation artist or art form(s). The complementary outreach activity can be provided by a local scholar/educator or artist working with similar themes or the same art form as the feature presentation.

How much funding can be requested for the project through the Regional Touring Program?
For artists listed on the region’s state arts agency rosters, a maximum of 50% of the artists’ contractual fees up to $5,000 can be requested through any single application. A maximum of 25% of any other regional artists’ contract fees up to $5,000 can be requested through any single grant application.

Are award amounts the same as requested or are they ever reduced?
M-AAA intends to award amounts as requested in the application, but reserves the right to award funding as it is available.

Is there a limit to the amount of funding an applicant or an artist can receive in a single fiscal year?
Yes. The maximum aggregate amount of M-AAA funding any one artist or organization can be awarded or receive in a single fiscal year (July 1–June 30) through successful grant applications is $15,000.

Does M-AAA require matching funds for the Regional Touring Program?
Yes. However, that 1:1 match is typically met with ease because M-AAA will only subsidize 50% of the artist’s contract fees. All other project expenses (i.e., remaining artist fees, staff time, marketing, materials) are not eligible for underwriting.

Can in-kind contributions be used to meet the match requirement for the program?
No.

Who will review my application?
M-AAA staff review all applications for eligibility. Awards are subject to approval by the M-AAA Board of Directors.

Does M-AAA have geographic priorities?
Yes. As a regional arts organization we are focused on supporting individuals and organizations that reside or are incorporated in Arkansas, Missouri, Nebraska, Oklahoma, and Texas.

Will applicants from outside the region or outside of the country be funded?
No.

Will M-AAA make only one award per community per fiscal year?
No. M-AAA will consider multiple awards to organizations and individuals in a single community.

Should the organization submit letters of support for the project?
No. If organizations are working in partnership, applicants are urged to include information about the partnership and common strategies employed in the application’s narrative sections.

Will a M-AAA Regional Touring Program award affect whether an applicant is eligible for grants from other governmental agencies or foundations?
No. The only restriction with respect to any M-AAA award is that the matching funds cannot be derived from other federal grants or subsidies.

Is a project eligible to receive funding from M-AAA if funding for the same project has been received from a foundation that is a funder of M-AAA?
Yes. If the organization receives funding from non-federal M-AAA funders, it will not impact M-AAA funding eligibility.

Will M-AAA Regional Touring Program grants be subject to the reporting and auditing requirements associated with federal programs?
No. M-AAA grants have their own final evaluations that are due within 30 days of the completion of the funded project.

I didn’t find my question/answer here; now what?
If you did not see your question addressed here, please contact us at rtp (at) maaa.org.

For Artists

What kinds of entities will M-AAA fund through the Regional Touring Program?
Funding for this program primarily comes from the National Endowment for the Arts (NEA) which allows M-AAA to underwrite projects presented by regional nonprofit 501(c)(3) organizations, governmental agencies, or tribal entities.

How do Artists get funding for their work?
Artists must be booked by regional organizations for public presentation and/or complementary arts programming. All agreements for artists, including the Regional Touring Program grant agreement, are with and paid through the organization. An RTP marketing flyer is available for download from the M-AAA web site for all in-region Touring Roster artists.

Is there information available regarding organizations in the M-AAA region (Arkansas, Missouri, Nebraska, Oklahoma, and Texas) so that Artists can efficiently market their programming?
Yes. Artists must complete a Records Request Form and a listing of applicant organizations that have taken advantage of the Regional Touring Program in recent years will be emailed for reference.

Are there restrictions in terms of size of organization funded?
No. Eligible applicants must be a resident of or be incorporated in the M-AAA region (Arkansas, Missouri, Nebraska, Oklahoma, and Texas).

Do applicants have to submit a Letter of Intent?
No, but draft application materials from organizations will be reviewed by staff if received at least twelve weeks prior to the project start date.

May an applicant submit multiple Regional Touring Program grant applications?
Yes, an organization may submit up to three applications per fiscal year (July 1–June 30).

How much funding can be requested for the project through the Regional Touring Program?
For artists listed on the region’s state arts agency rosters, a maximum of 50% of the artists’ contractual fees up to $5,000 can be requested through any single application. A maximum of 25% of any other regional artists’ contract fees up to $5,000 can be requested through any single grant application.

Are award amounts the same as requested or are they ever reduced?
M-AAA intends to award amounts as requested in the application, but reserves the right to award funding as it is available.

Is there a limit to the amount of funding an applicant or an artist can receive in a single fiscal year?
Yes. The maximum aggregate amount of M-AAA funding any one artist or organization can be awarded or receive in a single fiscal year (July 1–June 30) through successful grant applications is $15,000.

Does M-AAA require matching funds for the Regional Touring Program?
Yes. However, that 1:1 match is typically met with ease because M-AAA will only subsidize 50% of the artist’s contract fees. All other project expenses (i.e., remaining artist fees, staff time, marketing, materials) are not eligible for underwriting.

Can in-kind contributions be used to meet the match requirement for the program?
No.

Who will review my application?
M-AAA staff review all applications for eligibility. Awards are subject to approval by the M-AAA Board of Directors.

Does M-AAA have geographic priorities?
Yes. As a regional arts organization we are focused on supporting individuals and organizations that reside or are incorporated in Arkansas, Missouri, Nebraska, Oklahoma, and Texas.

Will applicants from outside the region or outside of the country be funded?
No.

Will M-AAA make only one award per community per fiscal year?
No. M-AAA will consider multiple awards to organizations and individuals in a single community.

Should organizations submit letters of support for the project?
No. If organizations are working in partnership, applicants are urged to include information about the partnership and common strategies employed in the application’s narrative sections.

Will a M-AAA Regional Touring Program award affect whether an organization is eligible for grants from other governmental agencies or foundations?
No. The only restriction with respect to any M-AAA award is that the matching funds cannot be derived from other federal grants or subsidies.

Is a project eligible to receive funding from M-AAA if funding for the same project has been received from a foundation that is a funder of M-AAA?
Yes. If the organization receives funding from non-federal M-AAA funders, it will not impact M-AAA funding eligibility.

Will M-AAA Regional Touring Program grants be subject to the reporting and auditing requirements associated with federal programs?
No. M-AAA grants have their own final evaluations that are due within 30 days of the completion of the funded project.

Are organizations required to include work samples of the project?
No, but a link to the featured artist’s web site is required.

I didn’t find my question/answer here; now what?
If you did not see your question addressed here, please contact us at rtp (at) maaa.org.