FAQ about RTP

This page is intended to answer as many questions about the Regional Touring Program (RTP) as possible. Please thoroughly read through all questions and answers before sending an inquiry to M-AAA staff. If you do not see your question addressed here, email us at rtp (at) maaa.org.

For Organizations

Who is eligible to apply for funding through the Regional Touring Program?
Eligible applicants include regional 501(c)3 tax-exempt nonprofit organizations, governmental agencies, or tribal entities incorporated in the M-AAA region (Arkansas, Kansas, Missouri, Nebraska, Oklahoma, and Texas).

Do organizations have to submit a Letter of Intent?
No, but draft application materials from organizations will be reviewed by staff if received at least twelve weeks prior to the project start date.

May an organization submit multiple Regional Touring grant applications?
Yes, an organization may submit up to three applications per fiscal year (July 1 – June 30).

What kinds of projects are eligible for consideration through the Regional Touring Program?
Eligible projects consist of two parts: outreach activity and a public feature presentation. Outreach activity can include, but is not limited to: exhibitions, lecture/demonstrations, master classes, residencies, workshops, and other creative approaches to engage the community in the feature presentation artist or educate the community about the art form(s). The complementary activity can be provided by a local scholar, educator, or artist working with similar themes or the same art form as the feature presentation.

What is an underserved audience?
An underserved audience is a group of individuals who lack access to the arts due to geography, economic conditions, ethnic background, disability, or age. Organizations must show an effort to include underserved audiences in the project.

Do project activities have to be free to the public?
No. Activities are required to be open to the general public, but that does not mean they must be offered for free. Events available only to subscription ticket holders are not considered open to the general public.

How much funding can be requested for the project through the Regional Touring Program?
For artists listed on the region’s state arts agency rosters, a maximum of 50% of the artists’ contractual fees up to $5,000 can be requested through any single application. A maximum of 25% of any other regional artists’ contract fees up to $5,000 can be requested through any single grant application.

Are award amounts the same as requested in the grant application or are they ever reduced?
M-AAA intends to award amounts as requested in the application, but reserves the right to award funding as it is available.

Is there a limit to the amount of funding an organization or an artist can receive in a single fiscal year?
Yes. The maximum aggregate amount of M-AAA funding any one artist or organization can be awarded or receive as a result of successful applications is $15,000 in a single fiscal year (July 1–June 30).

Does M-AAA require matching funds for the Regional Touring Program?
Yes. That 1:1 match is typically met with ease because M-AAA will only subsidize a maximum of 50% of the artist’s contract fees. All other project expenses (i.e., remaining artist fees, staff time, marketing, materials) are not eligible for underwriting.

Can in-kind contributions be used to meet the match requirement for the program?
No.

If projected ticket revenue is not met and the artist contract(s) are renegotiated, then will the grant award be affected?
Yes. The grant amount is based solely on the fees stated in the final fully executed contract between the artist and the presenter. If the artist fee is reduced, the grant will be reduced accordingly. Under no circumstances will the grant award be increased due to a change in the artist contract.

Who will review my application?
M-AAA staff review all applications for eligibility. Awards are subject to approval by the M-AAA Board of Directors.

Does M-AAA have geographic priorities?
Yes. As a regional arts organization we are focused on supporting individuals and organizations that reside or are incorporated in Arkansas, Kansas, Missouri, Nebraska, Oklahoma, and Texas.

How is a community defined as rural?
Rural status is determined by information provided from the U.S. Department of Commerce, based on the Department of Commerce’s Metropolitan Statistical Area (MSA) rating.

Will M-AAA make only one award per community per fiscal year?
No. M-AAA will consider multiple awards to organizations and individuals in a single community.

Should the organization submit letters of support for the project?
No. If organizations are working in partnership, applicants are urged to include information about the partnership and common strategies employed in the application’s narrative sections.

Will a M-AAA Regional Touring Program award affect whether an applicant is eligible for grants from other governmental agencies or foundations?
No. The only restriction with respect to M-AAA awards is that the matching funds cannot be derived from other federal grants or subsidies.

Is a project eligible to receive funding from M-AAA if funding for the same project has been received from a foundation that is a funder of M-AAA?
Yes. If the organization receives funding from non-federal M-AAA funders, it will not impact M-AAA funding eligibility.

Will M-AAA Regional Touring Program grants be subject to the reporting and auditing requirements associated with federal programs?
No. M-AAA grants have their own final evaluations that are due within 30 days of the completion of the funded project.

I didn’t find my question/answer here; now what?
If you did not see your question addressed here, please contact us at rtp (at) maaa.org.

For Artists

Who is eligible to apply for funding through the Regional Touring Program?
Eligible applicants include regional 501(c)3 tax-exempt nonprofit organizations, governmental agencies, or tribal entities incorporated in the M-AAA region (Arkansas, Kansas, Missouri, Nebraska, Oklahoma, and Texas).

How do Artists get funding for their work?
Artists must be booked by regional organizations for public presentation and/or outreach arts programming. The organization then applies for funding. All agreements for artists, including the Regional Touring Program grant agreement, are with and paid through the organization.

Must the feature presentation artist provide the outreach activity?
No. However, it is a requirement of the grant that there be outreach activity creating a connection between the artist and/or the art form.

Is there information available regarding organizations in the M-AAA region (Arkansas, Kansas, Missouri, Nebraska, Oklahoma, and Texas) so that Artists can efficiently market their programming?
Yes. Artists must complete a Records Request Form for a list of applicant organizations that have taken advantage of the Regional Touring Program in recent years. An RTP marketing flyer is available for download for all in-region Touring Roster artists.

How much funding can be requested for the project through the Regional Touring Program?
For artists listed on the region’s state arts agency rosters, a maximum of 50% of the artists’ contractual fees up to $5,000 can be requested through any single application. A maximum of 25% of any other regional artists’ contract fees up to $5,000 can be requested through any single grant application.

Is there a limit to the amount of funding an organization or an artist can receive in a single fiscal year?
Yes. The maximum aggregate amount of M-AAA funding any one artist or organization can be awarded or receive as a result of successful applications is $15,000 in a single fiscal year (July 1–June 30).

Does M-AAA require matching funds for the Regional Touring Program?
Yes. That 1:1 match is typically met with ease because M-AAA will only subsidize a maximum of 50% of the artist’s contract fees. All other project expenses (i.e., remaining artist fees, staff time, marketing, materials) are not eligible for underwriting.

Does M-AAA have geographic priorities?
Yes. As a regional arts organization we are focused on supporting individuals and organizations that reside or are incorporated in Arkansas, Kansas, Missouri, Nebraska, Oklahoma, and Texas.

Will M-AAA make only one award per community per fiscal year?
No. M-AAA will consider multiple awards to organizations and individuals in a single community.

Will artists supported through RTP grants be subject to the reporting and auditing requirements associated with federal programs?
No. M-AAA final reports are due from the grant’s direct recipient, the organization.

Are organizations required to include artist work samples?
No, but a link to the feature presentation artist’s web site is required.

Can in-kind contributions be used to meet the match requirement for the program?
No.

 

 

I didn’t find my question/answer here; now what?
If you did not see your question addressed here, please contact us at rtp (at) maaa.org.