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Use this guide when promoting your project

Pictures are worth a thousand words when it comes to describing the beauty, impact, and response to the projects and activities Grantees present. Furthermore, still and moving images reinforce all efforts to bring more resources not only to the projects and activities, but also to M-AAA’s programs.


All photographs and digital media submitted to M-AAA presumes an assurance that the Grantee owns the copyright for said material. Furthermore, upon submission it is understood that M-AAA is permitted to use the images in its reports and publications, as well as in its meeting and web presentations. M-AAA will credit the images accordingly.

A grantee may arrange to copyright any materials developed from the work undertaken during the period of support without prior approval from M-AAA. For procedural information, contact: US Copyright Office, Library of Congress.

Unless otherwise specified in the award, M-AAA is not entitled to receive royalties from work supported or made possible by a grant or cooperative agreement; however, M-AAA retains a royalty-free right to use such work for M-AAA purposes (e.g., the use of final report final products to document the results of M-AAA award programs), including placement on the M-AAA websites.

M-AAA strongly recommends that any publication resulting from an award be cataloged by the Cataloging in Publication Program of the Library of Congress before final printing. This method of cataloging enables libraries to acquire and process books quickly. Publishers ineligible for this program may be eligible for the Library’s Preassigned Card Number Program. Entering these titles in a national bibliographic database leads to greater dissemination of publications. For procedural information, contact: Library of Congress.


M-AAA accepts website links to photographs and/or digital media of Grantees activities and projects. We urge you to create space on the Grantee’s website for said images  to leverage these efforts as marketing and promotional tools. However, M-AAA recognizes this may not be an option for several reasons so the use of commonly accessed, user-friendly, internet interfaces such as YouTube, Vimeo, or Flickr links are reliable and relatively inexpensive alternatives. Grantees must maintain these links for the duration of the period of support and include website addresses/links in the final report.


M-AAA suggests the following caption information be noted in conjunction with photographs and digital media: Grantee name, city, state, date, title of activity or project, description of activity or project, name(s) of who is in the photograph or video, and the name of the photographer or videographer.


  • Be sure to confirm with the artist/ensemble beforehand that the taking of photographs and video are allowed. They may have a preference regarding when or where or what type of photographs are shot. They may also request a limit on the duration of filming or ask for approval of the end product prior to being uploaded to the internet. Such details are often noted in the artist/ensemble contract.
  • If children are included in the picture, obtain or confirm consent from the parent and/or legal guardian to use the child’s image.
  • The most interesting photos are those in which the artist has direct interaction with their audience and/or students.
  • Close-up shots of actively engaged people are highly recommended for more effective promotional and marketing purposes.
  • Be selective in the photograph and digital media choices to literally and figuratively put the grantee’s best face forward.